February 5, 2024

Maximizing Success: The Benefits of a Phased Implementation Approach in Warehouse Management Systems

Published By

Denise Castillo

Implementing a Warehouse Management System (WMS) can be a transformative but daunting task for any organization. To navigate this complex process successfully, many food distributors rely on phased implementations. This strategic approach involves breaking down the implementation into manageable phases, each with its own set of goals and milestones. In this article, we will delve into the benefits of a phased implementation and explore the process, highlighting key options and solutions available, with a focus on our, built for food distribution, Dakota WMS.

Benefits of a Phased Implementation

Reduce Risk:

During implementation, we understand the priority that trucks need to go out on time every night so by addressing one main process at a time allows for a more focused approach, reducing risk, providing all other areas of operations to function normal.

Change Management:

Change can be hard, especially when implementing new, modern technology from current manual processes. Incremental changes make it easier for employees to adapt to new processes, minimizing resistance. A phased implementation also allows for continuous feedback and adjustments, fostering a smoother transition.

Reduce Implementation Strain on Limited Resources:

Breaking the implementation into phases eases the burden on resources, preventing resource exhaustion and burnout. It allows IT, warehouse operations, etc. to focus attention on enhancing inbound processes then outbound or vice versa, keeping the other side of operations as business as usual with less strain and continued productivity.


Phased implementations often lead to more accurate cost estimations as each phase is assessed individually. It also provides an opportunity to build ROI, enabling better financial planning and allocation of resources, avoiding unexpected budget overruns.

Flexibility on Order of Implementation

Streamline and optimize the flow of product both into and out of the warehouse by focusing on implementing first in areas of greatest pain for immediate results then rolling out additional solutions. If you’re having issues with dated product and traceability, start on inbound then onto outbound. Issues with picking errors? Start on outbound to get your product accurately built and delivered to customers then move to inbound. We understand the strains of food distributors and provide flexible implementation plans for optimal success.

Phased Implementation Process

Highlighted Solutions in and Around the Warehouse

Dakota WMS:

Dakota WMSis broken into 2 sections: Dakota Inbound and Dakota Outbound, which are available to be implemented as slow or fast as your operations want to deploy.Dakota Inbound includes receiving, put away, replenishment, inventory management, and repack, while Dakota Outbound includes TruckBuilder®, select, and deliver.


TruckBuilder®is the engine that drives the outbound process, providing ease of use and optimization of both pallets and trucks, improving error rates, and increasing delivery success. TruckBuilder® is available within Dakota Outbound but can also be implemented as a standalone solution, integrating with your ERP and other solutions.


Dock replaces outdated, manual systems with an automated, integrated tool that saves time, reduces truck wait times, and cuts costs related to staffing and delays. Its user-friendly interface and real-time updates streamline communication between all parties involved in the receiving process, ensuring that everything runs smoothly from arrival to receipt.


Discover the power of streamlined ordering and enhanced sales with this e-commerce solution built for food distributors. FoodCarte® not only saves precious time but also can boost your revenue by empowering your sales and marketing efforts to reach customers more effectively. 

Incorporating a phased implementation approach of software solutions in and around the warehouse provides a roadmap for success, mitigating risks, managing change effectively, and optimizing resource utilization to ensure a seamless transition with more efficient and responsive warehouse operations.